Call Schedule Generator
The call schedule generator utilizes specific rules set up by each practice. Physicians/Practitioners
can log in and set up their own availability for call and vacation requests. This data automatically
is transferred to the call schedule generator with time and date stamps for verification.
Daily Schedule Management
Whether you are a single institution all physician practice or operate in a multi-institutional
team model our scheduling software allows you to keep real time tracking of all your cases.
The entire schedule is color-coded based on facility and allows individual practitioners to
modify case length, start/stop times, and cancellations. Any intra-day changes automatically generate
text messages and emails to all affected individuals, and color changes on the schedule don’t occur until
those affected have logged in to see their changes. Schedulers also have the ability to send messages to the entire practice
from the scheduling page.
Individual case indicators are colored slashes: Green: case started, Red: case complete, Purple: major case
modification (i.e. significant length change indicated by a pop up message seen when mouse floats over affected case).
Case data displayed depends on length of case, but even short cases will have full data available in a pop up
window when mouse floats over case. All schedule data is stored on a secure server and is a completely searchable
database with multiple parameters to provide the most specific data a practice desires. All schedule info is also available on the
iphone and android applications. Finally, all case data entered into the scheduling system then pushes to the
charge capture piece to streamline data entry for that portion.
Charge Capture Software
If a practice is utilizing the entire software suite, all previously entered schedule data is transferred
to the charge capture application and auto-fills most charge data. The ticket type chosen by a practitioner filters
down to further limit ICD-9 and CPT choices. The software is designed to be used in conjunction with either
the iphone or android applications. This allows individual users to log in and access any scheduled cases and
capture digital images of demographic sheets, H&P/pre-op data, and anesthesia records. These images will be stored
on the secure server and then automatically coupled to the charge submission for each case. The software
also guarantees compliance with all PQRI demands and assists in Clinical Quality data collection. It can
be programmed to sync with the AQI and also allow tracking of practice data including on-time starts and
other clinical data. V.O.S.S. will also interface with existing billing software and if possible
existing hospital software to pull scheduling and demographic data.
Coupled with the online version of VOSS software are mobile apps for both the iphone and android PDAs.
This app allows users to log on to the server and see all of their cases (whether scheduled, pending, or cancelled)
and modify the progress of their cases from their device. Secondly it has an image capture tool that will allow the
practitioner to “take pictures” of the demographic sheet and up to 4 other anesthesia case related items
(i.e. pre-op, anesthesia record, TEE report, procedure note, etc) and then link these images
to the charge capture piece that is sent to the billing company for future verification needs.