V.O.S.S. — Anesthesia Practice Management Software

Vertex Online Scheduling & Submission — Complete practice management software designed specifically for anesthesia practices

HIPAA Compliant
Cloud-Based
Mobile Ready
Real-Time Updates
AI Predictive Scheduling
AI Chatbot Assistant
Enterprise SSO

Daily Schedule Management

Real-time tracking of all cases across multiple facilities with instant notifications

Complete Visibility, Total Control

Whether you operate a single institution all-physician practice or a multi-institutional team model, our scheduling software keeps you in sync with real-time case tracking.

  • Color-coded by facility for quick identification
  • Drag-and-drop case reassignment
  • Automatic text and email notifications for changes
  • Visual indicators for case status (started, complete, modified)
  • Practice-wide messaging from the schedule page
  • Fully searchable historical database
Vertex V.O.S.S. daily anesthesia schedule management dashboard showing real-time multi-facility case tracking with color-coded facilities and drag-and-drop reassignment

Call Schedule Generator

Intelligent scheduling with built-in rules and practitioner availability management

Fair, Transparent, Automated

Our call schedule generator utilizes practice-specific rules while allowing physicians to manage their own availability. No more spreadsheet headaches.

  • Practice-specific rule configuration
  • Self-service availability and vacation requests
  • Automatic time and date stamp verification
  • Trade request system with approval workflow
  • Holiday and weekend distribution tracking
  • Print-ready calendar views
Vertex V.O.S.S. on-call schedule generator with automated fairness tracking, trade requests, and calendar view for anesthesia groups

AI Predictive Scheduling

Cutting-edge artificial intelligence that learns your practice and builds your schedule

Your Schedule, Built by AI

Our AI Predictive Scheduling engine analyzes historical patterns across your facilities, surgeons, and providers to generate optimized daily schedules in seconds. It learns from every reviewer decision, getting smarter with each use.

  • Intelligent provider-to-facility and provider-to-surgeon matching
  • Automatic medical direction case creation with configurable rules
  • One-click review, edit, and apply workflow
  • Self-improving AI that learns from admin feedback
  • Custom scheduling rules management
  • Full preview before applying - nothing changes until you approve
Vertex V.O.S.S. AI predictive scheduling engine showing automated provider-to-case matching with one-click review and apply for anesthesia practices

Charge Capture & Submission

Streamlined billing workflow with intelligent auto-fill and compliance built-in

From Schedule to Submission

All schedule data automatically transfers to charge capture, eliminating duplicate entry. Ticket type selection intelligently filters ICD-10 and CPT choices.

  • Auto-populated from schedule data
  • Smart ICD-10 and CPT code filtering
  • Digital image capture for documentation
  • PQRI compliance assistance
  • Clinical Quality data collection
  • Integration with existing billing software
Vertex V.O.S.S. anesthesia charge capture and billing submission with auto-populated case data, ICD-10 and CPT code filtering

Reporting & Analytics

Comprehensive insights into your practice performance

Data-Driven Decisions

Access detailed reports on every aspect of your practice. Track on-time starts, case volumes, and clinical outcomes with customizable reporting tools.

  • Active case and claim status reports
  • Provider productivity analytics
  • On-time start tracking
  • AQI sync capability
  • Custom report generation
  • Export to Excel/PDF
Vertex V.O.S.S. anesthesia reporting and analytics dashboard with provider productivity, facility utilization, and clinical quality metrics
Unique Feature

Vertex Assistant — AI Chatbot

A purpose-built AI assistant with 26 tools that understands your schedule, your practice, and your role

26 Specialized Tools

Schedule queries, case management, analytics, on-call lookups, and system configuration — all accessible through natural language conversation.

Role-Based Access

5 permission tiers (Doctor, CRNA, Coordinator, Scheduler, Admin) ensure every user sees only what they should and can only act within their scope.

Write Operations with Confirmation

Destructive actions like case moves or schedule changes require explicit confirmation before execution — no accidental edits.

Voice Input on Mobile

Speak your queries on iOS and Android. Dictate schedule lookups, case updates, or analytics requests hands-free.

Streaming Responses via SSE

See answers appear in real time with server-sent events. No waiting for long queries to finish before seeing results.

Built-in Knowledge Base

25+ help topics with contextual guidance. The assistant can answer “how do I...” questions about any feature in the system.

Full Audit Logging

Every interaction is logged with timestamps, user identity, and tool invocations for compliance and troubleshooting.

Analytics Dashboard

6 interactive modules delivering actionable insights across every dimension of your practice

Provider Productivity

Track individual provider case volumes, utilization rates, and workload distribution across facilities and time periods.

CPT & Surgeon Analytics

Analyze procedure mix by CPT code and surgeon, identify trends, and optimize provider-surgeon pairings.

Facility Utilization

Measure room usage, turnover efficiency, and capacity across all your facilities in one unified view.

Cancellation Analytics

Track cancellation rates, reasons, and patterns. Identify root causes and reduce lost revenue from late cancellations.

Quality Metrics

Monitor clinical quality indicators including on-time starts, complication rates, and patient outcomes.

Anesthesia Time Analytics

Analyze case durations, induction-to-incision times, and scheduling accuracy by procedure type and provider.

  • Interactive Recharts visualizations with drill-down capability
  • Date range presets: 30 days, 90 days, 6 months, 1 year, YTD — plus custom ranges
  • One-click CSV export for all reports

CQI Quality Tracking

Continuous quality improvement with structured complication tracking and root cause analysis

Complication Tracking

Structured capture of intubation difficulties, hemodynamic events, PONV, aspiration, and other clinical complications.

Delay Root Cause Analysis

Categorize and analyze case delays to identify systemic issues and drive process improvements.

ASA & Technique Distribution

Track ASA physical status classification and anesthesia technique distribution across your practice.

PACU Events & Surgical Services

Monitor post-anesthesia care unit events and surgical service line metrics for comprehensive quality oversight.

Integrated Analytics

CQI data flows directly into the analytics dashboard for trend analysis, benchmarking, and quality reporting.

Provider Credentialing & Documents

Complete credential lifecycle management from upload to schedule enforcement

Upload Anywhere

Upload credentials from mobile (photo, gallery, file picker) or web. Supports JPG, PNG, PDF, DOC, and DOCX formats.

7 Credential Types

State License, ACLS, DEA, PALS, BLS, Board Certification, and custom credential types to match your practice needs.

Lifecycle Workflow

Pending → Approved → Archived with reviewer assignment, expiration alerts, and renewal tracking.

Facility Credentialing

Control which providers can work at which facilities. Schedule enforcement prevents assignment of uncredentialed providers.

Secure S3 Storage

All documents stored in AWS S3 with pre-signed URLs. No permanent public links — access is time-limited and authenticated.

New

Enterprise SSO (SAML 2.0)

Single sign-on integration with your existing identity provider for seamless, secure authentication

SP-Initiated SSO

Service-provider initiated login with automatic email domain discovery. Users click “Sign in with SSO” and are routed to the correct IdP.

Admin Self-Service Configuration

Configure SAML settings directly from the admin panel — no engineering support tickets required.

Major IdP Support

Works with Azure Active Directory, Okta, and any SAML 2.0 compliant identity provider out of the box.

Optional or Required Modes

Choose whether SSO is optional (users can still use password login) or required (enforced for all users in the organization).

JIT User Provisioning

Just-in-time provisioning automatically creates user accounts on first SSO login — no manual user setup needed.

Mobile App SSO

Full SSO support on iOS and Android. The mobile app opens an in-app browser for SAML authentication and returns seamlessly.

Implementation Ready

EMR Integration

Connect V.O.S.S. to your electronic medical records system for bi-directional data flow

Epic — SMART on FHIR

Backend Services integration using SMART on FHIR for automated, token-based data exchange with Epic EHR installations.

Cerner — OAuth2

Client credentials OAuth2 flow for secure server-to-server communication with Oracle Cerner systems.

Meditech — FHIR R4 + HL7v2

Dual-protocol support with FHIR R4 for modern APIs and HL7v2 for legacy Meditech interface compatibility.

Per-Facility EMR Configuration

Each facility can connect to a different EMR system with independent credentials, endpoints, and mapping rules.

Mobile Applications

Take your practice with you. Our iOS and Android apps give you full access to schedules, case management, and charge capture from anywhere.

Capture images of demographic sheets, H&P documents, anesthesia records, and more - all linked directly to the case for seamless billing verification.

View & Modify Cases
Document Capture
Push Notifications
Secure Access
App Store Google Play
Vertex Medical Solutions iOS and Android mobile app for anesthesia scheduling, case management, document capture, and push notifications

Ready to Streamline Your Practice?

Contact us today for a personalized demo and see how V.O.S.S. can transform your workflow.

Request a Demo