Scheduling, billing, quality tracking, analytics, and an AI assistant — all in one platform. Purpose-built for anesthesia by anesthesia professionals.
Spreadsheets, whiteboards, and phone calls. Last-minute changes get lost. Providers don't know where they're going until the night before — or the morning of.
Paper records misplaced. Cases fall through the cracks between the OR and the billing company. Every missed claim is lost revenue — often $500-$2,000 per case.
Who's on call this weekend? Fairness disputes. Manual trade requests via text message. No transparency into how assignments are made.
Practice leaders make decisions on gut feel because data is scattered across systems. Provider productivity, cancellation trends, and quality metrics are invisible.
CQI data captured on paper — if at all. No trending of complications, delays, or PACU events. Medical direction documentation is manual and error-prone.
Providers want mobile access, real-time updates, and instant answers. Instead they get outdated phone trees and "check the board in the morning."
The nerve center of your practice. A color-coded, multi-provider, multi-facility grid that gives everyone instant visibility into the day's cases.
A 7-dimensional fairness algorithm that eliminates on-call disputes. Every assignment is auditable, and providers can see exactly why they were chosen.
Comprehensive patient data capture with smart features that reduce data entry time and errors.
From case creation to claim submission — everything flows through one system. No more lost paperwork, no more re-keying data.
Never lose another face sheet or charge record. Track every document from capture to claim completion.
Transform your practice data into actionable insights. Interactive charts with date range presets and CSV export.
One-click reports designed for the data administrators actually need — with Excel export built in.
Connect Vertex VMS to your hospital's EMR for seamless patient data flow. Per-facility configuration with admin self-service setup.
Ask questions in plain English. Get real answers with real data. The screenshot shows a real conversation — an admin asks about a provider's last case and instantly gets the case number, patient, account, and full details.
This isn't a FAQ bot. It has 26 live tools connected to your scheduling, billing, analytics, and on-call systems. It reads and writes — with your permission.
Configure it once through Options and the AI Scheduler runs automatically — analyzing 6 months of historical data including provider-surgeon affinities, facility patterns, day-of-week preferences, and medical direction requirements to assign providers before your team even logs in.
When paired with EMR OR integration feeding cases directly into the schedule, the entire daily board can be built without a scheduler touching it. Each assignment includes a confidence level and detailed reasoning so admins can review and adjust as needed.
Schedule queries, case management, analytics, on-call lookups, user search, and system configuration — all accessible through natural conversation.
Speak to the Vertex Assistant on mobile. iOS Speech Framework and Android Google Speech API with silence detection. Hands-free access to your entire practice management system.
Claude AI analyzes historical patterns, provider preferences, and facility needs to generate intelligent scheduling suggestions. The system learns from admin feedback and improves over time.
5 permission tiers ensure providers see only their data while admins get full system control. Confirmation required for write operations — the AI never makes changes without approval.
The scheduling AI doesn't just follow rules — it learns. Admin reviewer feedback trains the model to make better suggestions. The longer you use it, the smarter it gets.
Every AI action is logged with user, timestamp, input, output, and IP address. Complete transparency and compliance documentation for every AI-assisted decision.
Full SAML 2.0 Single Sign-On for enterprise deployments. Providers log in with their existing hospital credentials — no separate password to remember.
Total cases, pending images, today's schedule count, and who's on-call — all at a glance.
10-button camera — Face Sheet, Charge, Anes records, Surg Codes, Block forms. Uploads directly to the case.
View the on-call calendar, request trades, accept or decline — all from your phone.
Real-time alerts for schedule changes, trade requests, new assignments, and image reminders.
Schedule, document, complete, and add cases — without opening a laptop.
Case cards with facility, surgeon, patient, and time. Tap to Pre-Op or Start Case directly.
Filter by "Needs Images" to instantly see what's missing. One-tap Upload right from the list.
Full case creation from the field — facility, surgeon, directing, date/time, patient demographics.
AI chatbot with voice input. Ask to add a case, check your schedule, or look up any data — hands-free.
Tap any case to see everything — patient demographics, facility, surgeon, procedure, and timing.
Everything a provider needs to manage their case lifecycle — right from the phone.
| Feature | Vertex VMS | QGenda | Lightning Bolt | Amion | Provation | Shift Admin |
|---|---|---|---|---|---|---|
| Daily Schedule Board | ★★★★★ | ★★★★★ | ★★★★ | ★★★ | ★★★★ | ★★★ |
| AI Scheduling UNIQUE | ★★★★★ | — | ★★★ (rules) | — | — | — |
| Self-Improving AI UNIQUE | ★★★★★ | — | — | — | — | — |
| AI Chatbot Assistant UNIQUE | ★★★★★ | — | — | — | — | — |
| Voice Commands UNIQUE | ★★★★★ | — | — | — | — | — |
| Analytics Dashboard | ★★★★★ | ★★★★★ | ★★★ | ★★ | ★★★ | ★★★ |
| On-Call Fairness | ★★★★★ | ★★★★ | ★★★★ | ★★★ | ★★ | ★★★★ |
| Mobile App | ★★★★★ | ★★★★★ | ★★★★ | ★★★★ | ★★★★ | ★★★ |
| Claims / Billing | ★★★★★ | ★★ | — | — | ★★★ | — |
| Quality / CQI | ★★★★★ | ★★ | — | — | ★★★★ | — |
| Credentialing | ★★★★★ | ★★★★★ | ★★ | ★★ | ★★ | ★★★★ |
| EMR Integration | ★★★★ | ★★★★★ | ★★★★ | ★★★★ | ★★★★ | ★★ |
| SSO / SAML | ★★★★★ | ★★★★★ | ★★★★★ | ★★★★ | ★★★★ | ★★★ |
| Push Notifications | ★★★★★ | ★★★★★ | ★★★★ | ★★ | ★★★ | ★★★ |
★★★★★ = Best-in-class | ★★★ = Moderate | — = Not available
2% discount for ACH payments | Contract cycle discounts available | Contact us for enterprise pricing
Show the clean, professional homepage. Highlight the dual login options: traditional Sign In and Organization Login (SSO). Click Organization Login to show the SSO modal — explain how providers use their hospital email to log in with existing credentials.
Log in and land on the Schedule view. Point out the multi-provider columns, color-coded facilities, case time blocks, and the "AI Suggest" button in the top right. Show drag-and-drop by moving a case between providers.
Navigate to the On-Call tab. Show the calendar view with provider names and phone numbers. Click "Generate Schedule" to demonstrate the wizard. Explain the 7-dimension fairness algorithm.
Click the Vertex Assistant icon (bottom right). Ask it: "What cases are scheduled for today?" then "Who's on call this weekend?" Show how it responds with real data. For admin demo, ask: "Show me provider productivity this month."
Click into a case and open the claim. Walk through the tabs: Patient (show auto-lookup), Insurance, Diagnosis (ICD-10), Procedures (CPT), Time (show auto-calculated units and total points), CQI, and Images.
Navigate to Image Management. Show the status pipeline (Image to Claim, Non-Entered, Waiting, Completed). Filter by date range. Explain the 10-button mobile capture.
Navigate to Reports > Analytics Dashboard. Show Provider Productivity with the bar chart. Switch to the Facility tab, then Cancellations. Show the date range presets and CSV export.
Pull up the mobile app (or show screenshots). Walk through: daily schedule, case details, image capture flow, on-call calendar, trade requests, CQI entry, and the Vertex Assistant with voice input.
Navigate to Options > Facility settings. Show the EMR checkboxes (Epic, Cerner, Meditech). Click "Print IT Checklist" to show the facility IT onboarding document.
Pull up the competitive comparison matrix (this document). Walk through the 4 UNIQUE badges. Emphasize: "No competitor has AI scheduling, an AI assistant, voice commands, or self-improving algorithms — in any form."
Every case entered on the daily schedule board creates a trackable record. Provider, facility, patient, time — all captured at the point of assignment.
Provider marks the case started and completed on mobile. Images captured at bedside. Demographics, insurance, and time all flow into the claim automatically.
Complete claim with anesthesia units auto-calculated. Submitted directly to your billing company via batch export. Nothing lost, nothing re-keyed.
The math is simple:
If your group does 200 cases/month and just 2% fall through the cracks, that's 4 lost cases. At an average of $800-$1,500 per anesthesia case, you're leaving $3,200-$6,000/month on the table — $38,000-$72,000/year in unrecovered revenue. Vertex VMS pays for itself by capturing what you're already doing.
Schedule a live demo with real data. See how Vertex VMS can eliminate scheduling chaos, capture lost revenue, and give your providers the tools they actually want to use.
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